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Board Minutes

West Central Community Schools

Minutes of the Regular School Board Meeting

Monday, December 17, 2018

President Ingels called the meeting to order in the media center at 6:02 p.m.

Visitors: Several visitors were present.

Roll Call: Mary Ann Munger, Nichole Recker, Chad Ingels, Marcia Streif. Lyle Bushkofsky arrived at 6:14 p.m.

Motion was made by Munger, second by Recker to approve the agenda. Motion carried 4-0.

Motion was made by Marcia, second by Munger to approve the Consent Agenda. Motion carried 4-0. Items on the consent agenda: Minutes from the November 19, 2018 board meeting; Monthly financial reports; December expenses.

Public Forum: Karen Martin spoke to the board about her concerns with the bullying policy that is in place with the district.

Bushkofsky arrived at the meeting.

The board decided to schedule a workshop for Friday, January 4, 2019 at 8:00 a.m. in the Media Center at the school.

Superintendent Matlage provided his report to the board as follows: The Revenue Estimating Conference met Thursday, Dec. 13, and made revenue projections for FY 2019, FY 2020 and FY 2021. The FY 2020 estimate is binding, which means the Governor and Legislature must balance the budget using no more than 99% of available revenue for FY 2020, unless the March REC estimate is lower. The REC lowered the FY 2019 estimate from 4.9% growth to 4.7% growth, mainly due to lower personal income tax revenues. The REC increased the FY 2020 revenue estimate from 1.7% growth to 1.8% growth (which is an increase of $139.8 million compared to the revised FY 2020 estimate.)The Iowa Report Card, now known as the Iowa School Performance Profiles (ISPP), for schools will be released on December 18. The ISPP will reflect changes under ESSA (Every Student Succeeds Act) which replace No Child Left BEhind (NLCB). When publically released, there will be three designations for each building in a district: Comprehensive Support, Targeted Support, and No Designation/Met. These new criteria are required by ESSA. A major emphasis of ESSA is not only the proficiency of students but the amount of growth that a students attains over the year(s). At this time, we know that both the PK-8 and the 9-12 buildings are “No Designation/Met” at this time. There be additional indicators added sometime in the spring, as the DE implements more components of the Iowa Plan for ESSA implementation. We are starting to see some movement in the preparation for the ISASP given to students in spring 2019. They have released The Test Administrator Manual for review. There will be 1-2 hours of training required for teachers to take, before test administration. More details as they are released.

Principal Bahr provided his report to the board as follows: A team attended a two-day workshop for Self-Assessment for MTSS Implementation (SAMI) on December 3rd/4th. SAMI is a formal rubric to assess where a school district is at with MTSS implementation in reading, math, and social emotional learning. The components of the SAMI are leadership, assessment and data-based decision-making, universal instruction, intervention system, and infrastructure. At West Central this work has been taking place and will be ongoing. District staff have been busy completing assessments, reports, and such required by the state or other agencies. SAMI, FAST Math, ISASP Webinars, Charter Renewal, PK Desk Audit, K-12 Desk Audit, and CTE program approval are collaborative projects taking place.Congrats to the fine arts department on completing holiday performances. The PK-4 students performed holiday music in front of a packed gym, 5th-8th band/choir and 9th-12th band/choir will be Monday evening. 7th/8th grade girls basketball will end the season this week, ringing the victory bell a few times throughout the season. 7th/8th grade boys have 15 out and have just started their game schedule.

Motion was made by Munger, second by Recker to approve the contract of Beth Weepie as shared School Business Official with Sumner-Fredericksburg (60%) and West Central (40%) and Board Secretary for West Central. Motion carried 5-0.

Motion was made by Recker second by Bushkofsky to approve the contract of Brandon Tehel as volunteer Girls JV Basketball Coach. Motion carried 5-0.

SBRC MSA Approval: Bushkofsky moved to approve the request to the School Budget Review Committee (SBRC) for Modified Supplemental Amount and Supplemental Aid for the 2019-2020 Dropout Prevention Program in the amount of $63,680.00, for expenditures necessary to implement the 2019-2020 at-risk and dropout prevention program plans as approved by the West Central of Maynard CSD School Board. Seconded by Recker. Motion carried 5-0.

Motion was made by Recker, second by Munger to table the first reading of Board Policy 300 Series to the next meeting. Motion carried 5-0.

Motion was made by Munger, second by Bushkofsky to adjourn the meeting at 6:56 p.m. Motion carried 5-0.

Next regular meeting is scheduled for January 21, 2018 at 6:30 pm in the Media Center.

Respectfully Submitted,

Beth Weepie

SBO/Board Secretary

PUBLIC NOTICE

West Central Comm School Dist

Regular Board Meeting Minutes

November 19, 2018

Vice President Munger called the Regular meeting of the board to order at 6:30PM in the Media Center. Members present: Bushkofsky, Streif, Recker, Supt. Matlage & Sec. Arndt. Ingels excused - Others present: Robin Fliehler & Brad Dolf. Moved by Bushkofsky, Seconded by Streif to approve the agenda as presented. AYES-CARRIED Moved by Streif, Seconded Recker to approve the consent items and open enrollment out for the son of Wendy Phillips to continue attending Independence after moving to the West Central District. AYES-CARRIED Public Forum: Robin Fliehler presented on the Career and Technical Education process for the Regional Planning Partnership through AEA self-study program Communications and Reports: Board – Board retreat will be discussed at the December board meeting. Would like to have the board that displayed old athletic records put back up in the school. These were taken down during construction. The Foundation met today. Looking for new members and fundraising ideas. Discussed board activity – Graduating All Students Innovation Ready. Mary Ann reported the keynote speaker at the School Board Convention was great. Nichole shared her finance and effective board’s sessions were informational. It was also nice to meet the Sumner Board. Supt. Matlage: I am working with Rick Engel (Attorney for DE) and Jodi Flori (DE) on corrections to the district legal boundary issues, which should be corrected in the coming months. There are possible discrepancies in the legal description of the SF district. The Department of Education has delayed work on their project. With work resuming in December. Once the work resumes, we will know more. The new statewide assessment, ISASP, is still in development. In January there will be a state wide stress test on their system to ensure that they have capacity for students to log in. We hope in December to have a training schedule for administrators and staff. The new version of the Iowa School Report Card has been delayed until sometime in December. The delay is due to changes from NCLB to ESSA. With the election now in the past, some key topics that will be in the minds of educators include State Supplemental Aid (SSA), SAVE (Penny Tax), IPERS, School Safety, Mental Health Issues, School Choice. My Superintendent’s group has reached out to both Democrat and Republican lawmakers that represent our districts. We will have a working lunch with them in December to thank them for their service and have a conversation to share our stories on education. I have invited both House and Senate members to come visit the school and see all the great things happening. We had our first SIAC meeting on November 8 from 6:00 until 9:00. We had a total of 20 members present with several that could not attend due to harvesting. Those that could not attend, I offered a 1:1 meeting to review the information. Topics were: Enrollment Data, Equity Report, ISASP State Assessment Update, TLC Update, and District Needs Assessment. As of this writing, I am waiting for several members that wanted to email comments, so sharing of that data might not be possible in December. PK-12 Principal-Bahr –Recent events brought many community members and stakeholders into the building. The Fall Musical, Veterans Day Program, Senior Citizen Holiday Meal, Fall Sports Banquet, and Varsity Girls Jamboree were well attended. Our students did a great job with guests in the building. CTE Update: Mrs. Fliehler and I attended a workshop at the AEA to review Business programs. Eight AEA districts were in attendance to learn, evaluate, and provide feedback to other districts on the program approval process. Mr. Bergan has assembled a new table saw that has skin sensing safety components. This was a main piece in the innovative project, funded through Perkins; the CTE teachers collaborate on to develop. Career learning link rep, Josh Shimak, presented to current juniors on the program and opportunities they have to explore careers in the coming months. Many supportive character education components have taken place. The NICE program has focused on being cooperative and trustworthy. Red Ribbon Week activities and an internet safety/digital citizenship presentation were delivered to 7th-12th grade students. Parent/Teacher Conferences took place on Oct 30th and Nov 1st. Ms. Hamm displayed K-12 student artwork and Ms. Adam’s students made cookies. The elementary attendance was 95% and the middle/school attendance was 33%. In all 68% of our students had a parent attended conferences. Basketball season is underway. We have 18 girls and 12 boys participating in HS basketball. 1 student is wrestling at Starmont. 10 girls and tentatively 15 boys for JH basketball. We host 23 basketball games this winter. The fall musical, "Once Upon a Mattress", was a success as we had over 30 participants in the high school and strong community attendance both nights. Volunteers and overall community/district support for the upcoming conference speech event on Jan. 12 is needed. It would be great if booster, community, board members and students helped out since we are hosting. Mr. Molumby is currently lining up materials, judges, coaches, and managing West Central's own team. Personnel Actions: Resignations: Moved by Recker, Seconded by Bushkofsky to approve the resignation of Kim Arndt, School Business Official effective December 15, 2018 as presented. AYES-CARRIED Contracts: Moved by Bushkofsky, Seconded by Recker to approve payment of $783.75 for set construction, Step 10. $391.87 will be paid for Fall play and $391.88 will be paid for Spring play as a purchased service to Amanda Knox. AYES-CARRIED New Business: Moved by Recker, Seconded by Bushkofsky to approve the snow removal bid for Squires Construction, $50 p/h plus sand and salt for the 18-19 school year as presented. AYES-CARRIED Moved by Bushkofsky, Seconded by Recker to the second reading of the following board polices 804.2 - District Emergency Operation Plans - NEW, 502.3 - Student Expression, 105 - Assistance Animals, 213.1 - Public Complaints, 213 - Public Participation in Board Meetings, 505.1 - Student Progress Reports & Conferences, 505.2 - Student Promotion - Retention - Acceleration, 505.5 - Graduation Requirements, 604.6 - Instruction at a Post-Secondary Institution, 604.10 - Online Courses, 606.3 - Animals in Classroom, 705.1 - Purchasing - Bidding, 705.1R1 - Suspension and Debarment of Vendors and Contractors, 710.1 - School Nutrition Program, 710.2 - Free/Reduced Price Meal Eligibility and 710.4 - Meal Charges as presented. AYES-CARRIED Moved by Streif, Seconded by Recker to approve the 200 series board policies as presented. AYES-CARRIED Board Talking Points: Kids did a great job in the play! Decent amount of kids out for basketball. Convention was good. Good reminder that we are here for the STUDENTS. Moved by Recker, Seconded by Streif to adjourn at 7:49. AYES-CARRIED Kim Arndt, Secretary.

PUBLIC NOTICE

West Central Comm School Dist

Regular School Board Meeting Minutes

October 15, 2018

President Ingels called the regular meeting of the board to order at 6:31PM in the Library. Members present: Bushkofsky, Munger, Streif, Recker, Supt. Matlage & Sec. Arndt. Others present: Mr. Bahr, Diane Bolts, Bobbi Hepker & Sue Tegeler. Moved by Munger, Seconded by Recker to approve the agenda as presented. AYES-CARRIED Moved by Munger, Seconded by Bushkofsky to approve the consent items excluding the open enrollment request. AYES-CARRIED Moved by Bushkofsky, Seconded by Recker to deny the open enrollment application from Jay and Lindy Tommasin requesting their children attend Starmont CSD as it did not meet the March 1, 2018 deadline for the 18-19 school year as presented. AYES-CARRIED Public Forum: None Communications &Reports:Teacher Presentation:Diane Boltz had a unit and presented on the birth, growth, reproduction and death of a butterfly Board:Recker reported the Board Development workshop was very informational. Board participated in the second part of Who’s Job Is It activity. Board goals will be discussed at a future workshop. Supt. Matalge: Greenhouse Update: I give kudos to Bonnie for the persistence on this issue. The company that originally sold the school the greenhouse was sold. The new company does not make this version that WC purchased but will recreate it to honor the commitment from the previous owners, along with the 15% discount. We will owe about $1,305.00 after a $2,000 grant is applied to the outstanding balance. We have a site in mind and have asked for any site preparation that needs to be done before delivery. Once we know that, we will look at wiring and possible plumbing that will need to be done. On September 20, we attended an ESSA (Every Student Succeed Act) meeting on ways that this legislation will reduce the amount of paperwork on applying for and utilizing program monies. It is to streamline the processes for applying for and budgeting Title IA, School Improvement; Title IIA, Supporting Effective Instruction; Title IVA, Student Support and Enrichment. Josh and I attended the first of several meetings over the next year to begin the process of the new District Emergency Operations Plans. Each month starting sometime in October, there will be monthly webinars to watch, followed by “homework” that will need to be done before the next monthly webinar. By May/June of 2019, after working with a team of staff, local and County EMS we will be able to present a plan for board approval. Certified Enrollment looks to be up .8 from 2017. I have been selected to be a member of the Iowa Star Management Group for the next three years. This is the group that manages the 28E agreement for the district Health Insurance. Meetings are done over Zoom, so it would not require leaving the district for meetings. Jim Stanton of Wapsie Valley/Dunkerton is also on the team with me. Students in grades 6, 8 and 11th have taken the Iowa Youth Survey. This is a required survey with results to be received in the spring of 2019. Once received, data will be shared with the board as well as SIAC. We are moving closer to admin and staff training for the new Iowa Assessment (IASASP). We have asked for guidance on if paper/pencil is available, as previous guidance was it was only online for the first year. In response to questions about para hourly wages, here is some data collected from neighboring school districts. This information was provided by their superintendents. North Fayette Valley: Base Wages for Paras: 10.65 for 2018-19, 11.65 for 2019-20, 12:00 for 2021-22-They do not pay for education but pay additional for longevity. Tripoli, $9.60 to start, Starmont, $9.60 to Start, Additional pay based on level of para. Central Elkader, $11.17 to start , $11.42 if Certified, Raises are same as Certified Negotiated Settlement, Oelwein, $11.36/Hr. Plus $0.05 for every 5-years of service, Additional $0.35/Hr. If have AA or Para License, Wapsie Valley, $11.60/Hr. Additional $0.75/HR. If have AA or Para License, Raises are same as Certified Negotiated Settlement Sumner-Fredericksburg, $10.00/Hr. To Start, $1.00/Hr. Additional if Certified/Education/Experience, Additional wage might be offered based on assignment, Raises are generally the same as Certified Negotiated Settlement. Principal Bahr: Elementary teachers completed the fall FAST screening window. 7th-10th grade students will begin MAPS assessment in late October. Four high school students in the Advanced Manufacturing pathway presented on a national webinar recapping the Youth Career Connect grant, the original springboard for Career Learning Link. Fire Prevention Week is this week. Fire Chief Don Westendorf made a visit to the school for an assembly with K-6th grade students and is planning a pizza party for students. He also wants to work with homes that don’t have fire alarms. Three high school students participated in the National Merit Exam on Wednesday October 10th.Professional Development on October 15th encompassed the collaboration of Mr. Molumby, Mrs. Timmerman, and many AEA personnel. The staff continued discussions on academic grading practices and the digital platform for planning. We also came together for PBIS and MTSS. The past couple of weeks have been busy in the guidance office. On October 1st, six students attended a student leadership day at Ewalu. The event was sponsored by ISTEP (Iowa Students for Tobacco Education and Prevention.) On October 2nd all the 9th and 10th graders were guests of Palmer-Gunderson Hospital in West Union. The students were exposed to numerous health related careers in 11 different departments. On October 4, 23 students attend an Industrial Career Day where they toured businesses in Monona and Elkader. On October 9th the 6th, 8th and 11th grade students participated in the Iowa Youth Survey. Data from this survey helps the State, County and School District determine any area of concern that may arise. The survey asked questions about Bullying, Substance Use and other topics. The UIC changed the vocal festival format this year, which was on the Luther College campus. West Central Choir Director, Stacy Fink, played a lead role in making a smooth transition to the festival taking place at one site. Assistant Varsity Basketball positions have been posted for some time. We did get two applications recently and I will follow-up on those. Girls first day of practice is November 5th and the boys November 12th.Varsity Volleyball will play their first round regional game at Nashua-Plainfield on Tuesday, October 16th. Personal Actions:Moved by Munger, Seconded by Recker to approve the resignation of Jordan Greco as Golf Coach effective immediately and thank him for his service. AYES-CARRIED Moved by Streif, Seconded by Bushkofsky to approve a contract to Mariah Cushion as JH Girls Basketball Coach, SSS-Step 4- 1,667.25 for the 2018 season. AYES-CARRIEDNew Business: Moved by Streif, Seconded by Munger to approve board policies in the 100 series-School District as presented. AYES-CARRIED Moved by Bushkofsky, Seconded by Munger to approve board policies 804.2 - District Emergency Operation Plans - NEW 502.3 - Student Expression, 105 - Assistance Animals, 213.1 - Public Complaints, 213 - Public Participation in Board Meetings, 505.1 - Student Progress Reports & Conferences, 505.2 - Student Promotion - Retention - Acceleration, 505.5 - Graduation Requirements, 604.6 - Instruction at a Post-Secondary Institution, 604.10 - Online Courses, 606.3 - Animals in Classroom, 705.1 - Purchasing - Bidding, 705.1R1 - Suspension and Debarment of Vendors and Contractors, 710.1 - School Nutrition Program, 710.2 - Free/Reduced Price, Meal Eligibility and 710.4 - Meal Charges as presented. AYES-CARRIED Moved by Recker, Seconded by Streif to remove board policy 804.3 – Bomb Threats as presented. AYES-CARRIED Moved by Munger, Seconded by Bushkofsky to allow a 1 hour early dismissal on Oct 30 and Nov 1 to accommodate parent teacher conferences as presented. AYES-CARRIED Moved by Recker, Seconded by Munger to approve the SBRC application for Open Enrolled not in fall of 2017 for $73,304 as presented. AYES-CARRIED Moved by Munger, Seconded by Recker to approve SBRC application for ELL Beyond 5 years for $4,445.76 as presented. AYES-CARRIED Moved by Recker, Seconded by Bushkofsky to approve the SBRC application for the special education deficit of $146,704.02 for FY 18 as presented. AYES-CARRIED Moved by Bushkofsky, Seconded by Munger to approve the SIAC committee members that will meet Nov 8 and April 4 with possibly adding another meeting date as presented. AYES-CARRIED

Not a big increase in certified enrollment but glad to see OE in exceeds OE out. Interesting presentation by Mrs. Boltz. Thank you! Congrats to the VB teams. Moved by Munger, Seconded by Recker to go into closed session at 8:46 Roll Call – ALL AYES Board will go into a “Closed Session to evaluate a licensed employee" as provided by Iowa Code 21.5(1) I To evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Moved by Munger, Seconded by Recker to come out of closed session at 8:58 with no action taken. Roll Call – ALL AYES Moved by Bushkofsky, Seconded by Munger to adjourn at 9:07. AYES-CARRIED Submitted by Kim Arndt